Skilled Virginia Deed Preparation Attorneys

As Virginia lawyers with significant experience in deed preparation, we at Anderson Legal Group, PC, frequently encounter queries about property deeds. Different types of deeds are used in Virginia for various purposes, and understanding their differences is vital to selecting the appropriate one for your circumstances.

Real estate law can be complex, and having a knowledgeable legal team can help you navigate the process, including deed preparation, and avoid costly legal disputes. This page addresses some common questions about deeds that we receive at our law firm, Anderson Legal Group, PC.

For specific inquiries about your situation, feel free to contact one of our deed preparation attorneys at 757-698-2244. We have offices in Virginia Beach, Hayes, Newport News and Williamsburg.

The Basic Legal Requirements For Deeds In Virginia

In Virginia, only attorneys or property owners can legally prepare a deed. To be legally recognized, a deed has to satisfy several key state-specific requirements:

• It should be an original or a first-generation printout as per Va. Code Ann. § 55.108.
• It should be written in printed ink or typed in ribbon copy, complying with general recording prerequisites according to Va. Code Ann. § 55.108.
• All individual names need to be underlined or written in capital letters when they first appear in the deed, as specified in Va. Code Ann. § 17.1-223(i).
• The deed’s first page must include the name of the person or entity that drafted it, in line with Va. Code Ann. § 17.1-223(v).
• It should include the names of all grantors and grantees, as mentioned in Va. Code Ann. § 17.1-223(iv).
• If the deed is exempt from recordation tax (like Virginia Transfer On Death deeds), the grounds for exemption must be stated on the deed’s face as per Va. Code Ann. § 17.1-223(iii).

Beyond these state-level legal requirements, each county clerk’s office may have their own standards regarding the deed’s paper size, margins, plats and font size. Some counties may also require the deed to come with a bar-coded cover sheet that aids the clerk in properly filing and indexing the deed, as per Va. Code Ann. §17.1-227.1. This cover sheet can be generated online using the Virginia Courts website or county-specific pages. A deed preparation attorney can ensure your deed is properly set up.

What Is The Difference Between A Deed And Title?

Although we often use the terms “deed” and “title” interchangeably in real estate transactions, they have different meanings. A deed is the actual physical document transferring the title of the property from one person or entity to another, whereas “title” refers to the bundle of legal rights that go along with ownership as documented in the deed.

What is a deed? A property deed is a legal document employed in real estate transactions to convey the title of real property from a seller (grantor) to a buyer (grantee). The property can be land or anything attached to it, such as a house or a road. A deed is required to demonstrate property ownership.

For a deed to be legally valid, you must sign it, get it notarized and record it with the county clerk’s office in the county where the property is situated, and this must be done while the grantor is alive. The recorded deed will appear in any future title searches, allowing for traceable ownership.

There are several types of real property deeds in Virginia, including general warranty deeds, special warranty deeds and quitclaim deeds. There are also transfer on death deeds.

General Warranty Deeds

We commonly use general warranty deeds in real estate transactions, as it provides the highest level of protection to the buyer. With this document, the seller (grantor) makes an enforceable promise, or warranty, that they hold clear title to the piece of real estate and have a right to sell it to the buyer (grantee).

The term “warranty” refers to the grantor’s legal promise that they own the property and that there are no liens, debts or other encumbrances on the property other than those stated in the deed itself. In addition, the grantor assures the buyer that they will defend the title against the claims of any person or entity.

The warranties provided under a general warranty deed are not limited to the time the grantor owned the property. They extend back to the property’s origins. This means the grantor is guaranteeing that there were no issues with the property’s title even before they took possession of it.

The main features of a general warranty deed include:

• Covenant of seisin: The seller promises that they own the property and have the right to sell it.
• Covenant against encumbrances: The seller warrants that the property is free from liens or other encumbrances, except as specifically disclosed in the deed.
• Covenant of quiet enjoyment: The grantor assures that no one with a better claim to the property will challenge the buyer’s title.
• Covenant of further assurance: The grantor promises to do whatever is necessary in the future to perfect the title if it is imperfect.

Given the assurances provided, general warranty deeds are commonly used in real estate sales transactions, especially when the buyer is obtaining a mortgage to finance the purchase. As with any legal document, we recommend that both the buyer and the seller consult with a knowledgeable deed attorney to fully understand the protections provided and the potential liabilities they might face.

Special Warranty Deeds

A special warranty deed is a type of deed where the seller (grantor) warrants that they have not done anything to hinder the title to the property during their ownership of it. In other words, the seller (grantor) warrants guarantees that no title defects arose during their ownership of the property.

This is different from a general warranty deed, where the grantor warrants against all defects in the title, even if they occurred before the grantor took ownership.

In a special warranty deed, the grantor guarantees two things:

1. That the seller has received title to the property
2. That nothing occurred to encumber the title during the seller’s ownership of it, except as otherwise noted in the deed

Thus, if any title issues arise before the grantor’s ownership of the property, the grantor has no liability. Special warranty deeds are often used in commercial property transactions or transactions when the grantor is a fiduciary, such as a trustee or executor, while general warranty deeds are more commonly used in residential transactions.

As always, it’s essential to consult with a knowledgeable deed preparation attorney when dealing with property deeds to understand the obligations and protections that come with each type.

Quitclaim Deeds

A quitclaim deed is a legal document that transfers the grantor’s (seller’s) ownership rights, if any, in a piece of property to a grantee (buyer). The distinctive feature of a quitclaim deed is that it offers no warranties or guarantees regarding the quality of the title being transferred. It only operates to convey whatever interest the grantor may have in the property, if any.

In essence, a quitclaim deed says to the grantee: “I’m not making any promises about what ownership interest I have in this property, but whatever interest I do have, I’m transferring to you.” Unlike other types of deeds, the grantor in a quitclaim deed doesn’t ensure that they legally own the property or that there are no liens against it.

Because quitclaim deeds do not guarantee a clear title, they are most often used between family members, in divorce situations or where the property ownership is not in question, such as moving property to a trust or transferring ownership in a business context. They are not typically used in traditional real estate transactions where the buyer needs assurance of a clear title.

In conclusion, a quitclaim deed is a quick and straightforward way to move property among known entities, but it provides limited protections for the grantee. Hence, it’s essential to consult a real estate attorney when dealing with quitclaim deeds to fully understand the potential risks and benefits.

Transfer On Death Deed

Under Virginia law, ownership rights to real property can be transferred to a named beneficiary or beneficiaries upon death without going through probate. This is done using a document called a “transfer on death deed.” Other options include joint tenancies, tenancies by the entirety (between spouses), living trusts and wills. Contact Anderson Legal Group, PC, about transferring real estate as part of your estate plan.

The Necessity Of Recording

In Virginia, if a deed is not recorded, it is not legally enforceable and the purchaser (grantee) won’t have any legal claim to the property. Furthermore, if you attempt to sell the property without having recorded the deed, you could encounter legal complications, as potential buyers will not be able to confirm that you are the rightful owner of the property.

A deed serves as a public record of property ownership. By recording a deed in the county clerk’s office where the property is located, the grantee’s ownership is made official and the deed becomes public record. This allows any future title searches to trace the ownership of the property.

Therefore, it’s always recommended to record a deed as soon as possible after the transaction is completed. If you have questions or need assistance with the process, it’s advisable to consult with an experienced real estate attorney.

If you lose your deed, a copy can be requested from the clerk’s office in the county where the property is located, for a small fee. It’s highly recommended to engage a deed preparation attorney to ensure the deed is correctly prepared, executed and recorded.

Contact Us Now For A Consultation

If you’re seeking a deed preparation attorney, contact Anderson Legal Group, PC. We are here for all your real estate needs. To schedule a consultation, call us at 757-698-2244, or fill out our online form.

Please note, this information is primarily for educational purposes and may not reflect the most recent legal changes in your area. None of the details on this page should be interpreted as legal advice from the individual writer or the associated law firm. It’s not meant to replace professional counsel on any subject matter or establish an attorney-client relationship. Readers should obtain specific legal or professional advice tailored to their unique circumstances from an attorney licensed in their state, country or other jurisdiction, as necessary.